Financial Administrator of the Generocity Foundation – Generocity

Position: Foundation Financial Administrator (part-time)

Location: Philadelphia, Pennsylvania; hybrid (downtown location, both onsite and remote)

Job Description/Overview:

We are looking for a part-time Financial Administrator (FA), working an average of 25 hours/week, reporting to the President, to complement our team of four. The AF will be responsible for Foundation budgeting, vendor relations, vendor contracts and grant transactions, coordination of audits, financial reviews of proposals and special research projects.

The ideal candidate will have direct experience working in a financial role for a non-profit organization or private foundation, excellent computer skills, strong attention to detail (we can’t stress this enough!) and a ability to communicate clearly, in writing. and in person, with people with varying levels of financial understanding. Equally important is a demonstrated commitment to racial equity/justice, the ability to contribute to a collaborative, inclusive and learning-oriented environment within a small team, offering creative thinking skills and a caring heart . A feeling of joy is a must because, hey, social justice is hard work!

Main responsibilities:

  • Accounting, including managing vendor relationships and coordinating grant payments.
  • Manage payroll, benefits and pension transactions.
  • Maintain/track Foundation insurance policies, affinity group memberships and vendor contracts.
  • Lead the annual budgeting/expenditure guidelines planning process.
  • Work with the Investment Advisor on cash flow for grants and operations.
  • Prepare quarterly briefing notes to accompany Treasurer’s reports and perform financial analysis as required.
  • Provide administrative support and coordination to the audit team, including the audit firm, staff, the external accountant and the audit committee of the board of directors.
  • Coordinate the filing of 5500, 990-PF, and 990-T returns with federal and state entities as well as estimated quarterly excise taxes.
  • Review financial audits and/or 990 statements submitted by organizations with grant proposals.
  • Incorporate occasional special projects as needed.


BA or BS preferred, ideally in accounting, finance, business administration or related field or related certifications. Knowledge of GAAP for not-for-profit organizations. Any combination of education and experience that would provide the required knowledge, skills and abilities will be considered.

3-5 years of related accounting/finance and operations experience, preferably in a private foundation/public charity/non-profit institution(s).

Strong technology skills, including but not limited to mid-level Microsoft Office suite (especially Excel); Adobe; QuickBooks; online payment systems; DocuSign; and database experience. Experience with grant management software (ideally Blackbaud Grantmaking) is preferred but not required. Ease of learning and integrating other job requirements with all software changes and updates.


The salary range is $50,000 to $55,000 (for an average of 25 hours/week) depending on qualifications, experience and strong references. The benefits package includes a 10% employer contribution to a 403(b) retirement plan, regardless of employee match, immediate vesting, long-term disability and life insurance paid at 100 %, a $5,000 contribution to a health care plan and additional funds for professional development. The vacation includes two weeks of personal leave as well as standard federal holidays. We also close the office the week of July 4e and the week between Christmas Eve and New Year’s Day to rest and recharge.

About Us

The Samuel S. Fels Fund (Fels Fund) is a private foundation whose mission is to advance social, racial, and economic justice in Philadelphia, Pennsylvania. The organization actively supports efforts to resist systems of oppression that affect us all, including but not limited to white supremacy, anti-immigrant bias, and economic stratification. We envision a day when all Philadelphians can live full, meaningful and dignified lives as valued members and contributors to our diverse and vibrant city. We are committed to exploring equitable ways to share power and resources with communities that are and have been historically excluded. The Fels Fund seeks to promote diversity, equity and inclusion through its grantmaking priorities, relationships with grantee partners, investment principles and portfolio management, relationships with suppliers and capacity building efforts for its staff, board and beneficiaries. The Statement of Values ​​of the Fels Fund can be found here.

Apply for this position

Send your resume (pdf format preferred) to [email protected] with the words “Financial Administrator” in the subject line. No phone calls, please. We strongly encourage Black, Indigenous and/or people of color, women, trans/non-binary people, LGBQ, seniors, formerly incarcerated, and people with disabilities to apply. Deadline: We are committed to responding to everyone who applies, and this may stretch our capacity, so we ask that you be patient with our response time. Priority will be given to applications received before October 17, 2022.

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